Job Description Form   
Job Title: Events Manager
Reports to: Director of Facilities
Position Classification: Regular, Full-time  
Wage Classification: Hourly, Non-Exempt  
Wage Range: $42,000-45,500 Annual

POSITION SUMMARY 
The Events Manager is responsible for all rental events within Fleisher Art Memorial's campus and ensures seamless execution from setup to load out. They will provide the smooth execution of various events, including weddings, corporate gatherings, private receptions, community rentals, our annual Founder's Award event, and community outreach events. This role requires a strategic thinker who can manage multiple projects simultaneously, ensuring that each event aligns with the organization's goals and brand. The Events Manager will work closely with internal facilities and community outreach teams, vendors, and clients to deliver successful events that meet or exceed expectations. This role manages, recruits, trains, and supervises the event support staff.

KEY RESPONSIBILITIES  
Private Event Rental: 

• Oversee the complete cycle of private rental (weddings, corporate) events from inquiry to execution. 
• Organize site visits for potential clients to show and explain the venue before the event, considering programs and operational calendars. 
• Create detail-oriented timelines, rental agreements and contracts for all events to clearly outline costs and procedures to clients while maintaining the venue aesthetic. 
• Manage client’s objectives and expectations during the planning process. 
• Guide event staff and the facilities team to ensure smooth execution, including A/V, set up, and facilities maintenance of all events that live up to the reputation of Fleisher events. Serve as senior point person on the day of the event. 
• Assist with resetting areas used for events as needed to ensure smooth transitioning for regular programming needs. 
• Maintain event facilities upkeep and improvements including all event equipment. 
• Collaboration with retail partners for venue initiatives and needs; calendar events, promotional events including an annual open house. 
• Monitor event platforms to ensure prompt response to event introductions, client correspondence and inter-team correspondence. 

Fleisher Events: 

• Provide planning and day of (onsite) support for Fleisher’s suite of signature community programming: Día de los Muertos, Indonesian Festival, Handmade, and Print Love-In. Specifically, work with Director of Community Outreach to complete event briefs for each, coordinate Fleisher staff volunteer schedules, confirm layout needs and execute with Facilities, and problem-solve other event logistics.   
• Provide event planning and production support for Fleisher’s annual fundraising events, Founder’s Award, and other events as needed. Support may include participating in internal planning meetings, coordinating with any external vendors/caterers, drafting floor plans, confirming A/V needs, staffing the events onsite, and other duties as assigned by the Director of Development.  
• When appropriate, support the Development team with setting up and breaking down Board events (e.g., Board meetings, mixers, etc.). 

Administrative & other duties: 

• Collaborate with the Communications team to maintain public listings, promotions, refresh event rentals collateral, and ensure Fleisher website is up to date. Promote Fleisher as a unique site for special events, an experimental creative space, and as a hub for community gatherings.   
• Champion standardization and documentation of event best practices, milestone reporting, metrics, and strategic checkpoints. 
• Work with Director of Facilities to reach financial events goals through routine scheduled meetings 
• Maintain internal calendar of rental events effectively communicating to internal stakeholders when rental events are happening on campus. 
• Other duties as assigned. 

REQUIRED/PREFERRED RELATED EXPERIENCE:  

• At least three years of experience in managing complex events serving diverse expectations and audiences (weddings, performances, fundraisers, etc.). 
• Demonstrated experience managing multi-phase projects from inception to completion, including the ability to build consensus among team members and balance multiple priorities. 
• Demonstrated small- and large-scale project development and management experience. 
• Can provide PA State Police Criminal Record Check, FBI background check 

ADDITIONAL ELIGIBILITY REQUIREMENTS:

• Additional language skills, especially in Spanish, is strongly preferred  
• Strong drive to work collaboratively 
• Able to handle multiple tasks simultaneously with attention to quality and accuracy 
• Experience in a professional environment demanding thoughtfulness, sophistication, and confidentiality with ability to relate well to people from many diverse backgrounds 
• Keen sense of accountability  
• Deep commitment to lifelong learning and arts education 
• Professional demeanor, especially under pressure; strong attention to detail and ability to accurately under deadline 
• Capable of working confidentially and professionally when handling sensitive information 
• Comfortable recruiting, training, and managing groups of staff and/or volunteers 
• Flexible schedule: ability to work mornings, evenings, and/or weekends  
• High level of initiative and energy 

Physical requirements (lifting, etc.):  

• Physical requirements: this position is involved with the physical set up of events, including moving dozens of chairs, tables, and the ability to climb ladders. The ability to lift/move 50 pounds is needed.  
• You may be required to lock up the building at end-of-day which entails the ability to move heavy gates safely. 

Hiring Team and Process:
Screening Call: Garrett Williams
First round: Gerard Silva, Crystal Ciervo, Eric Priesendanz, Caroline Charuk, Tom Karu

Candidates will receive questions prior to their first interview to align on expected experience. Interviews will last approximately one hour, with time for questions from the candidates. 

The projected start date for this position is late Summer/early Fall. The deadline for applications is September 2nd, 2024.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 

• Fleisher Art Memorial is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principles of diversity, equity, and inclusion, and to providing employees with a work environment free of discrimination and harassment. All hiring decisions are based on business needs, job requirements and individual qualifications. We do not discriminate in our process based on race, color, religion or belief, age, gender identity, sexual orientation, disability, or family status.  

Fleisher Art Memorial strongly encourages individuals from historically marginalized communities to apply. 

 
Faculty and Teaching Artist  
Rolling submissions 

Overview of Fleisher Art Memorial: As the oldest tuition-free arts education program in the nation, Fleisher is both a community-based arts center and a regional presenter of contemporary art, fostering access to professional arts education, artistic excellence, and cultural exchange. Programs at the Fleisher Art Memorial are inspired by its founder, Samuel Fleisher, who over 100 years ago invited “the world to come learn art.” 

Fleisher’s Mission Statement: To make art accessible to everyone, regardless of economic means, background, or artistic experience.  

Fleisher Art Memorial offers classes including, but not limited to, the following areas of study: 

- Still life sketching & painting 

- Live model sketching & painting 

- Portrait sculpture 

- Mosaics 

- Darkroom photography 

- Digital photography 

- Ceramics 

- Jewelry 

- Lithography 

- Screen Printing 

- Collage and Papercutting 

- Digital Animation 

- Pastels, Watercolors, Charcoal 

At this time, we are not actively recruiting faculty or teaching artists. However, we welcome hearing from individuals who want to share their interest in teaching at Fleisher. If you are a practicing artist and/or arts educator interested in running classes or workshops that share your creative process and techniques with adults or children, please share the following details and as we recruit for positions, we will reach out to candidates that meet our criteria. 

Please respond to this posting with your Resume/CV, including three references, and be sure to answer the following questions:  

Name:   

Email: 

Phone Number: 

Teaching Medium:  

Teaching availability: (Daytime/Nighttime/Weekends) 

Are you willing to substitute teach a class, if needed: Y/N?  

Age range preferences (children, teens, adults) 

If chosen to work in our Children and Youth program, are you able to furnish your required clearances to work with children before your first day of work? 

Link to a personal website/ online portfolio (if available) 

Fleisher’s core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain a diverse and inclusive environment. As an equal opportunity employer, we are committed to employment practices that ensure employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, sexual orientation, gender identity or expression, genetic information or any other factor that is not related to the position. 

Fleisher strongly encourages individuals from marginalized and underrepresented groups to apply. Fleisher is an Equal Employment Opportunity Employer. 

No phone calls, please.
 

Thank you for your interest in teaching at Fleisher!

Please note: As we are not actively hiring new faculty or teaching artists, we are unable to reply to every inquiry.

FLEISHER ART MEMORIAL FACULTY EXHIBITION 2024

For 126 years, the Annual Faculty Exhibition has celebrated the vibrant artwork created by our diverse and talented community of teaching artists. The exhibition provides our faculty the opportunity to showcase their work and in the process, promote their workshops and skills. We celebrate you and we thank you for being part of our mission of making art accessible to everyone. 

Artwork Drop Off: September 23-28

Exhibition: October 5th - November 8

Closing Reception: November 8

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Who is eligible to submit? Fleisher faculty that taught between Fall 2023 and Fall 2024 are eligible to participate in the exhibition.

How many pieces can I submit? 1

How large can my piece be? Your artwork should not exceed 40" in any direction.

When can I submit? The week of September 23-28, 2024. Drop-off hours are the same as our lobby hours. To make this process easy on our staff, we ask you to clearly label your work with your name and title of the work.

Questions? Please get in touch with Gerard Silva at gsilva@fleisher.org

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Fleisher Art Memorial Gallery Loan Agreement:

GENERAL CONDITIONS GOVERNING LOANS 

• Under this agreement Fleisher Art Memorial will exercise the same care and respect to loans as it does in safeguarding its own property of the same or similar nature. 
• This loan agreement transfers no copyright of Artist/Lender unless specifically stated in this agreement. 
• Unless otherwise noted in writing, the loan will be delivered and picked up at Fleisher Art Memorial physical address of 719 Catharine Street, Philadelphia, PA 19127. 
• Work left at Fleisher after November 15, 2024 at 5PM, will cease to be insured by the Fleisher Art Memorial. 
• Fleisher Art Memorial will cover this loan while it is in its possession under its fine arts insurance policy for the amount indicated against all risks, including theft and physical damage while on location during the period of this loan which extends from the drop off date September 23, 2024 through November 15, 2024. 
• For works that have been industrially fabricated and can be replaced to the artist's specifications, Fleisher’s liability shall be limited to the cost of the replacement.  
• Fleisher retains 30% of each sale.

DOCUMENTATION 

• Fleisher Art Memorial may obtain photographs for catalogue and publicity purposes. 
• Unless it is refused in writing, it is understood that this loan may be photographed and reproduced solely as permitted by Section 107 and 108 of the United States Copyright Law for publicity purposes connected with any distribution for educational use.