the supervision of Fleisher’s business manager and working closely with your
colleagues in the programs department, you will coordinate operational details
to ensure that delivery of Fleisher’s educational programs are of the highest
quality, consistent with the goals and objectives outlined in Fleisher’s
strategic plan. You will be the main point-of-contact to ensure that the needs
of faculty, models, teaching assistants, and studio monitors are met with
professionalism, efficiency, and grace.
will manage all facets of Fleisher’s visitor services
program, supervising a team of part-time staff whose primary responsibilities
are to provide an incomparable first and lasting impression to all of
Fleisher’s students and visitors. You will have a well-informed, working
knowledge of the activities and services available at Fleisher, serving as an
advocate for the visitor while promoting a safe, secure, and welcoming campus.
The Operations Manager position requires a highly organized
person with strong communication skills, financial acumen, and excellent
attention to detail. Must have flexible hours: generally, hours are 11-7 during
weekday and 8-4 on Saturdays during the term, with flexibility to accommodate key
times for registration and end-of-term surveys.
- Faculty: contracts, payroll, and
- Models: scheduling, payroll,
- Purchasing supplies for classes
- Hire, train, supervise, and
schedule Visitor Services staff, including store clerk
- Lead daily front desk operations
- Oversee GRID/room set-up
- Handle Faculty requests for equipment
and supply needs
- Manage Tuition Assistance (includes
distribution, and communication with students requesting tuition assistance,
and ensuring that tuition assistance is appropriately promoted)
- Monitor credit card use per
- Administer Programs-related job postings, onboarding, and
- Organization of operational files (on and offline)
- Managing calendar of interdepartmental staff meetings and
- Equipment oversight, and assistance with set-up
- Lottery support for our Saturday Young Artists’ program
- Proofreading and/or filing programs-related handbooks/contracts/agreements
Handling offsite program needs, e.g. insurance
- Support Color Wheels Coordinator with site agreements
- Support Communications with updates on web and printed
collateral e.g. faculty bios, supply lists
- Support Business Manager with budget preparation and
- Four-year degree or equivalent
- Two to three years of administrative experience, ideally in
an arts administration/nonprofit organization
- Excellent communication skills: phone, in person, and writing
- Capable computer skills such as database entry, accounting
software, and Excel.
- Capable in setting up and troubleshooting meeting tools such
as projectors, computers, etc.
- Interest in local cultural programming and commitment to
supporting Fleisher’s mission to make art accessible to everyone
- Additional language skills preferred but not required
You are a self-motivated professional – personable,
reliable, hardworking and results-oriented. You are a smart, thoughtful, and
clear thinker, who values open communication, is able to give and receive
constructive feedback, and is supportive of a team-oriented environment. Your
eye is on the exemplary management of the business and operating culture of
Fleisher’s art school.
You are not hesitant to start projects from scratch because
you are patient, open to change and continual improvement. When tackling
problems, you easily break down challenges into manageable pieces, finding
creative and sustainable solutions to complex, knotty problems. You are always
looking outside of the organization to identify best practices and find ways to
implement them in your realm of influence.
Physical requirements: you will be required to unpack heavy boxes
and distribute contents to various locations in the buildings, and lock up the
building at end-of-day which entails the ability to move heavy gates safely.
You have the
- Strong drive to work collaboratively.
- High degree of empathy, thoughtfulness, and a natural
- Ability to recognize and use your influence within and on
behalf of an organization.
- Ability to embrace the strategic implications of your role
Est. $33,000 annually. Fleisher employees receive a competitive
compensation package, including options to enroll in health, dental, life
insurance, and pension plans; a Philadelphia Museum of Art (PMA) employee badge
that provides access to museums nationwide; and access educational and
professional development opportunities.
Open immediately. Interviews will be scheduled on a rolling basis for mid-late April, with goal of filling position by May 1 or thereabouts. There is flexibility on the timeline for the right candidate, though we strongly suggest submitting applications by April 15. If this description seems like a good match for your personality, skills, and career goals please submit your cover letter, resume, and three references (all in one document). References will not be contacted until later in the process. No phone calls, please.